April 29, 2009

New EDI and Data Content Standards Resources Released

The IDEA Industry Standards Committee (ISC) recently published two new best practices documents: “Recommended Practice for Special Circumstance Scenarios with EDI 850 Purchase Orders” and “IDEA Standards for Product Life Cycle Management Benefit Analysis”. These documents are now available for public use on the IDEA Portal.

The new document published for the EDI 850 standard provides best practices for the following special circumstances:

  • Drop Ship Orders: an order that needs to be shipped directly to a location different than the point of purchase (e.g. a distributor branch needs to ship an order to an end user or construction site).
  • Emergency Orders: an order that needs to be shipped to its destination faster than the normal shipping process can accommodate.
  • Promotion Orders: an order that may require special handling, outside of a regular product sale (e.g. discount orders for a trade show or holiday promotion).

Download “Recommended Practice for Special Circumstance Scenarios with EDI 850 Purchase Orders” now  or access it later on the IDEA Portal >My Training and Support>Standards.

The product life cycle benefit analysis provides recommendations to address common problems that occur in a distributor’s business system when the following actions are not properly communicated between trading partners:

  • Changes in product life cycle status (e.g. new, on hold, phasing out, obsolete, replaced by, etc.)
  • Introducing replacement products (e.g. this is suggested replacement for…)
  • Notifications of price changes (e.g. effective date, what will change and by how much…)

The analysis drills down to the purpose, common problems, recommended solutions and benefits of each item status code and provides best practices for catalog number changes. Manufacturers are encouraged to adhere to these guidelines to improve the usefulness and quality of the data shared between trading partners, resulting in lower operating costs, superior service and increased sales opportunities for all companies involved.

Download “IDEA Standards for Product Life Cycle Management Benefit Analysis” now or access it later on the IDEA Portal>My Training and Support>Standards.

The ISC holds their next meeting at the Graybar Office in St. Louis, MO on May 5-7, 2009. Join a Committee to get involved.